Executive Assistant

About Us:

Founded in 2019, Sfermion is an investment firm focused on the non-fungible token (NFT) ecosystem. Our goal is to accelerate the emergence of the open metaverse by investing in the founders, companies, and entities creating the infrastructure and environments that will form the foundations of our digital future. By leveraging our multi-strategy approach, domain expertise, and vast network, we aim to capitalize on the influx of innovation and resources being deployed into the NFT space.

Job Overview:

Sfermion is seeking an Executive Assistant to work closely with the executives of the firm. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail and creative problem-solving skills. Daily responsibilities include calendar management, coordinating meetings, travel and logistics, basic Microsoft Suite tasks (PPT, Excel), and prioritizing across multiple leaders. We are looking for someone with experience working with executive teams in fast-paced environments, and the ability to handle sensitive information with excellent judgment, diplomacy, and discretion. Interest in technology and familiarity with crypto a plus.

Greater Chicago area preferred, remote work ok

Responsibilities:

• Build and cultivate long-term relationships
• Handle highly confidential information and documents with discretion and confidentiality
• Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning needs
• Planning events for Sfermion leaders and the team broadly (i.e., team offsites, conferences and travel, etc.). This may include venue management/coordination, audio/video set-up and management as needed, catering and program material preparation
• Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf
• Process and track expenses in a timely manner for the executives
• Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
• Provide overall data management to executive, including organizing and compiling data to facilitate exec presentations
• Track and drive completion of key deliverables, proactively following up on outstanding items as needed
• Provide innovative and creative methods for continued improvements to administrative processes as the company scales

Candidate Profile:

• 1+ years of relevant experience in an EA capacity
• Resilient, with ability to manage multiple projects and deliver quality work to deadlines
• Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
• Exceptional attention to detail
• Strong calendar management and prioritization skills
• Advanced proficiency with Gmail, Google Calendar as well as applications such as Word, Excel, PowerPoint and Zoom. CRM experience a plus
• You are comfortable working in a remote environment and working independently
• Strong interpersonal and written communication skills